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March 24, 2025
Dear Summer Camp Families,
The Department of Parks and Recreation (DPR) acknowledges that the start of 2025 has been challenging for many in our community. With economic uncertainty and job losses—particularly in the federal workforce— some families are facing difficult decisions about future plans, including those regarding summer camps. To help ease some of the financial strain, we are making temporary adjustments to this year’s summer camp payment schedule and cancellation options. Our goal is to offer more flexibility so families have the time they need to plan. We encourage all summer camp families to review these updates and see how they may help.
Updated 2025 Summer Camp Cancellation and Payment Schedule
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Cancellation Fee: families pay a flat $20 cancellation fee per service interaction, regardless of how many children are involved or camps are canceled. To cancel multiple camps, please do so by phone at 703-228-4747 or email at registration@arlingtonva.us. Online cancellations will incur $20 fees per enrollment.
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Final Payment Deductions: the automatic deduction date for final payments has been moved from May 1 to June 2. This includes the second payment for families that have selected the 50/50 payment plan.
Refund Options:
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Full Refund: cancellations made by May 30 will be granted a full refund minus the flat $20 cancellation fee.
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Partial Refund: cancellations made at least two weeks before the start of a camp will be granted 50% refunds for contracted camps and 75% refunds for DPR camps.
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Extended Partial Refund: cancellations made between 7-13 days before the start of a camp will be granted 25% refunds for contracted camps and 50% refunds for DPR camps.
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No Refunds: cancellations attempted less than seven days before the start of a camp will not receive a refund.
Refunds for payments made by check or e-check may take up to 8 weeks.
DPR Fee Reduction and Financial Hardship Programs
We understand that temporary setbacks may also require help with fees. DPR maintains two programs that offer fee reductions to families with qualifying household incomes:
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Fee Reductions (for long-term needs): eligible households may qualify for 25%, 50%, or 75% fee reductions.
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Financial Hardship Program (for temporary setbacks): eligible households facing recent reduction in income due to job loss, reduction in work hours, change in benefits (ex. Supplemental Security Income or Social Security Disability) may qualify for a flat 20% fee reduction. If you’ve recently qualified for these programs as of 2025, we will retroactively apply these reductions to your summer camp fees.
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To identify if your household qualifies for either of these programs, visit our and apply today.
Need Support Beyond DPR?
Explore resources in Arlington for assisting federal employees and contractors here.
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